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Project Management Steps

          The success of a project is made possible through the following structured project management steps:


   1. Project Initiation - This step marks the beginning of the project and lays the foundation for its future success. The initiation phase clarifies the need, defines the project objectives and expected outcomes. Project stakeholders and their roles and influence in the project are identified as well. During this stage organizations evaluate their capacity to successfully implement the project. Resources such as infrastructure, expertise, budget, manpower, feasibility are examined to determine the project's future. This stage leads to the planning stage.

    2. Project Planning - One of the most important project management steps is the planning of a project. Many projects don't go well due to lack of proper planning.  Planning is the process of designing and reviewing project frameworks and other planning documents that will be used throughout the project. Planning identifies the specific activities that will be carried out, their duration, their cost, the tangible and intangable resources needed to carry them out, team roles and responsibilities, indicators to measure quality etc. The planning phase looks at the risk management aspect of the project as well. The other project management steps such as Executing, Controlling and Closing rely heavily on the quality of the planning process.


    3. Executing/Implementation -The Executing/Implementation step is where the project "action" happens. This is the stage that makes the planning a reality. The implementation stage is guided  by the plan designed during step 2 and ensures that all the project objectives and benchmarks are met accordingly. This phase utilizes most of the project resources and it has the highest cost of all the project management steps.

    4. Controlling/Monitoring - The Controlling/monitoring step is about measuring progress and comparing achievements with the plan. It is the stage that any necessary adjustments, changes or corrections are made.

    5. Closing/Evaluation - The Closing/Evaluation is the last of the project management steps. This is the time when final project achievements are evaluated against the plan.  This stage is the official ending of the project. It's important to not rush it and carefully collect and analyze best practices and lessons learned to be used for future references. 

     Related Articles:

     What is Project Management

     Project Management Basics

     Project Manager Skills

Return from Project Management Steps to Project Management Skills 

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