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Samples of Business Letters

This section provides guidelines and samples of business letters!

Writing business letters is undoubtedly an essential task of managers. However, we know that you are hectically busy and that you are looking  for ways to use your time as efficiently as possible. This section can certainly make your life simpler and easier by delivering some samples of business  letters that you may use on your day to day job. There’s a faster way to write business letters if you follow a few simple guidelines.

What is the purpose of business letters?

The aim of business letters is solely to convey information and facts. They are important as they  function as a track record of concrete proof of information you convey to others.  They are permanent documentation.

The best way to create successful business letters is to start asking the following questions:

1. Precisely what is it that your letter will tackle - What Subject/Topic?

2. Who is your particular target – who is your reader?

3. Why are you writing the letter? What is the purpose for it? Is the letter to notify? Is it to obtain information and facts? Is it to offer congratulations?

4. How are you intending to compose it? What style? What format?

The more particular your topic, the simpler it is to write your letter.

Samples of Business Letters

A business letter has 3 main components:

Component 1 -  Is the beginning of the letter in which your purpose is stated. The best to way to start composing a business letter is to get right to the issue in the initial sentence of the letter. The reader anticipates to be informed instantly on what will transpire. This component is generally a brief paragraph. No matter what the circumstances are, stay with to one or two topics in your letter. Including more than two topics confuses your information.

Component 2 – This is the meat of the business letter. It describes the information you are giving, or it describes what you would like the receiver to complete. It doesn’t need to be complicated, but it does require the incorporation of all of the details the receiver/reader needs to know.  Include all the specifics and important points and split it into brief sentences. Underlining important information is one approach to emphasize crucial details for your reader. Your letter should be well- structured in order to assist the receiver to fully understand what is expected and they are asked to do.

Component 3 -  This component  finalizes the letter by  summarizing important expected actions to be taken together with deadlines.  This may be only one sentence, but it must clear and precise. It gives thanks to the reader for their interest and consideration.

Samples of  Business Letters

1. Letterhead or Heading

2. Date

3. File Number (optional)

4. Inside Address

5. Attention Line

6. Salutation

7. Subject Line (optional)

8. Body of the Letter

9. Signature

Samples of  Business Letters - 1

                                                                  XXXX Unlimited
                                335 Bay Street • Toronto, On M1P 2W4 • (416) -000-0000

August 21, 20XX


Joan Sample
Sample Supply LTD
600 Town Centre Crt..
Scarborough, On M1P 3X3
Attention: President of Sample Supply LTD

Dear Mrs. Sample:


Body of the letter




Linda Brown

Manager - Production Line

Samples of Business letters - 2

Appreciation Letter

                                                                     XXXXX Unlimited
                                335 Bay Street • Toronto, On M1P 2W4 • (416) -000-0000

August 21, 20XX


Joan Sample
Sample Supply LTD
600 Town Centre Crt..
Scarborough, On M1P 3X3
Attention: President of Sample Supply LTD

Dear Mrs. Sample:

On behalf of the staff at XXXXX I want to express my appreciation for your help in our recent fundraising campaign. Your determined work made our campaign a great success.

XXXX's’ success relies heavily on the commitment of its partners. Support and commitment such as yours make it possible for us to be frontrunners in the industry of XXXXX.

Your efforts contributed to raising more funds for our projects, and that, as you know, means increased services and resources for our clients.

Thank you for all of your contributions and your support. XXX is successful because of partners like you.



More samples of business letters coming up!!!!

                                        Our Communication Resources

Importance of Communication
There are many definitions that speak about  the importance of communication; “foundation of every relationship”, "lifeblood for a successful team etc.

Effective Business Communication - Effective business communication is key to your effectiveness as a manager.  You cannot be    successful if you cannot communicate effectively. 

Definition of Business Communication -
The definition of business communication has taken a whole new meaning in today's  environment  with technology, virtual teams, horizontal sharing etc.

Good Listening Skills -
You can have good listening skills. You can stop some of the main causes that prevent you from becoming an effective listener. All you have to do is make a few changes in your work environment and in your approach to listening. 

Effective email communication -
Effective email communication is often an overlooked business skill, when you think about the fact that over 80% of our communication is now done over email; it pays to be good at this skills.

Effective communication in the workplace - It does not matter if you work for a company that has nine employees or 9,000; effective communication in the workplace is an essential part of any organization.

Return from Samples of Business Letters to Importance of Communication

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