Minutes for Meetings
minutes for meetings can be a boring and an
unpleasant task. Traditional minutes are kept during the meeting, by
person. It is a mechanical task that prevents the participation of a
member in the discussions. The purpose of these minutes is to describe
process of a past meeting. They contain details and descriptions of
said and did at the meeting. They were distributed to participants
meeting. The next meeting always started reviewing the minutes to
the description of the events was accurate.
there is a new framework to keep minutes
for meetings. “To do minutes” are a working document and a planning
put together the main elements of a meeting: the outcomes of a
tasks needed to be done, timeline and the person responsible for the
task. By doing this the focus of the meeting is about moving
looking into the future actions as opposed to focusing on taking
notes and descriptions of events and details of what happened at the
framework also serves as a record of the decisions made at the
includes a collaborative plan with detailed activities and timelines.
To-do minutes are discussed and written during the meeting and
all participants at the meeting. The hard-copy is kept as a monitoring
document; allowing individuals to tick their activities as done. The
meeting starts, reviewing what was done. For tasks that are not
rationale is provided by the person in charge. The team also discusses
challenges and best practices in implementing the tasks. This way the
becomes a learning opportunity and sharing of best practices.
strategy of taking minutes for meetings reflects
a new approach to managing meetings as well. The tool asks for
input from everyone which shifts the chairing process to facilitation
moderation of the meeting. Chairing a meeting is about controlling the
sticking to the agenda and covering every item, regardless how
process is. Facilitation is about ensuring a good process and that
actively participating and contributing.
The focus of the discussions is not simply to cover
all the agenda
topics but to create an inclusive and positive environment for everyone
improves team relations and
collaboration, it increase transparency and it improves the
culture as well.
do” minutes for meetings template:
consider themselves a work in progress
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