The Definition of Time Management
is the definition of time
In a nutshell, time management
is the ability to manage time
using a range of skills, tools and techniques to effectively manage
projects, goals and schedules. Time management is a skill and can be taught
either in a classroom or through books and courses which when mastered
result in a person accomplishing more, accomplishing more in less time
making time for new projects and tasks or eliminating unessential ones.
business world the ability to manage your time well is a coveted skill
one that all managers would do well to learn.
management important for managers?
For most managers – the work
day goes something like this:
you come into work with a list of things you need accomplished - half
through your first task, you run to put out a crisis, attend an
meeting, counsel a team member and perhaps get your team to work on a
immediately because the client bumped up the deadline. As you get ready
leave at the end of the day – your to-do list stares mockingly at you –
tick mark present on that never ending list.
For a manager it is imperative
that you manage your time
effectively in order to achieve the results required from both you and
team, but research shows that less than 5% of managers spend time
workdays and the majority of them list ‘the ability to manage time’ as
they would like to develop and master.
time management affect productivity?
Productivity can be described
as getting the most done in
the least possible time. With effective time management skills, a
be able to get more done in less time from himself and from his team. Let me give you an example
– most managers
call weekly meetings and this is how they normally flow:
stroll in 5 – 10 minutes late
- There is a lot of non-essential
talk then takes place
- Once the topic of discussion is
aired it sometimes get’s
derailed by newer items
- Meetings tend to run over time
- Action points and meeting
minutes are circulated and not
followed up on
you multiply the amount of time taken for an ineffective
meeting with the number of people there and the amount of money the
pays them per hour – poor time management can be very expensive.
effective meeting would
look like this
Agenda circulated before hand
walk in on time
- Points are discussed as per the
- No derailment is allowed –
matters are put on hold for the
close on time
items are circulated and followed up with before the
next meeting takes place.
What effect does time
management have on your career?
There are numerous benefits of
being able to manage time
effectively in terms of your career; here are the top ten positive
time management on your career:
is a coveted skill and one that will be recognized by your boss, team
- It allows you
to work on extra projects take on larger
workloads or manage bigger
projects – all of which could lead to your next promotion.
helps you manage your team more effectively which is a big plus for a
able to manage time effectively lets you delegate better which is an
aspect of building up your team.
will earn a reputation for always sticking to schedules and timelines.
can set yourself higher goals and achieve them e.g. earning an extra
attending a training program.
will be able to prioritize tasks and do the most important and urgent
first therefore avoiding last minute
juggling of projects.
effectively manage interruptions and take control of your time.
order to ensure maximum productivity for your team.
of Time management and
personal life balance?
Getting more done in less time
at the office along with
being able to plan and prioritize your daily activities has benefits
personal life as well.
- You will be able to make more
time for your friends and family.
- You will be able to schedule
time for yourself to workout, do
community service or learn a sport or new skill.
- Effective time managers are
also less likely to be stressed
out about their to-do lists which has positive benefits on your health
How the understanding of the
definition of time management can help managers design more
a manager knowing the rules or techniques of time
management can help you design more effective work plans for you and
teams. It helps you identify what are the most urgent tasks that need
done every day, what tasks are critical to achieving your teams
what tasks can be eliminated altogether. It helps you allocate
effectively, conduct more effective meetings, meet deadlines and
results. It also helps when working on long term projects which can be
down into short-term daily or weekly goals rather than on large
Time management helps you delegate better and makes you a better
you team will benefit from learning about effective time management
simply by observing you or imitating what you do.
of Time Management
Subscribe today for
our newsletter, Management
and gain immediate access to our Big Book of Team
from Definition of Time management to Time