A Great Tool For Effectiveness!
What is a time management chart?
A time management chart is one of
effective ways of planning your time. While many people use planners
lists and these are all great tools, only a time management chart can
allocate time to all areas of your life. The chart helps you
allocate time to specific activity types in your day like work, study,
exercise, romance etc rather than specific projects in your life. Then
focus on any projects that need doing during that block of time in that
For example if my time chart blocks off ‘administrative tasks’ for me
from 9 –
10 am every morning, I will use this time to check my email, return
calls, file my paperwork etc. From 11 am – 12 am I may have blocked of
interacting with my team or co-workers and this is when I can schedule
meetings, catch up on the office buzz, take a coffee break and do a bit
What are the benefits of using a
The first benefit of using this tool
is that it
is a visual tool which makes it easy for you to follow it and implement
It can provide you information about
schedule for an entire week in just one glance
Rather than never ending to-do
lists, this tool
allows you to perform tasks based on the time period assigned to that
particular kind of activity type rather than assigning times to tasks.
Since most of us juggle multiple
tasks both at
work and at home a time chart allows us to balance all aspects of our
Since you can schedule tasks based
activity levels you know when to schedule things when you are at your
performance peak. E.g. if you are a morning person, you may want to
brainstorm/idea generation time first thing in the morning and return
check emails during your afternoon slump.
Since time charts do not focus
entirely on work
related activity, it is easier to schedule time for fun, exercise etc
Why a visual guide to manage your
time is better
than other methods?
It has been scientifically proven
that our brain
responds better to text and images rather than to lists and text alone.
why a visual representation of your time is much easier for your brain
perceive than a simple linear list. Using a time chart your brain can
divergently and hence you are able to schedule more into your week as
to a simple to-do list. Time charts also provide you with your week at
glance, eliminating the need to check multiple schedulers and meeting
etc. They also allow you to colour code ‘activity area’s to make it
you to look at information and also provide space for scheduling
like working out, or paying your bills etc.
It is also
easy to expand a time chart into a to-do list, though the opposite does
hold true. For example if you have time scheduled as ‘administrative
your time chart, you can then make a mini to-do list for that time
Return 3 phone
for next trip
types that you can use to help schedule your time, though you can add
activity types: Eating and cooking, Family, Running the home, Exercise,
Relaxing, Children, Friends, Financial etc.
types: Personal Development, Training, Emails, traveling, planning,
phone calls, reports, reading, Strategizing, managing co-workers,
Our Time Management
Management Activities: Controlling
your time seems impossible at times. There's just too much to do, too
many deadlines to meet and only 24 hours in a day. Relax! Accept the
fact that you have all the time available to do what you must do!
But, are you doing what you must? Are you meeting your
priorities? Find out with these time management activities.
Management Tips :To achieve all your goals and become a
successful manager, you must get your time under control. Here
are some time management tips to get you started in organizing your
life and increase productivity without draining all your resources.
of Time Management: The first step to better managing your
time is to be completely self-aware of the importance of time
management and its benefits in your life.
Delegation: Delegation is not a sign of weakness. It’s an
opportunity to empower and discover potential, new talents and skills.
from Time Management Chart toTime Management Skills